Urban roof-top gardening

Introduction

Effective grant management and co-financing for urban roof-top gardens

Case metrics

Key statistics

12

weeks to go-live

50,000+

inhabitants made cities eligible

50%

of eligible activities can be covered by the grant

The challenge

Supporting urban rooftop gardens for greener, more accessible city spaces

The Danish Housing and Planning Agency aimed to enhance urban living by promoting rooftop gardens in densely populated cities. To support this initiative, a grant scheme was introduced, offering co-financing for rooftop garden projects in rental buildings located in cities with over 50,000 inhabitants. The primary goal was to increase residents' access to green spaces, particularly in urban areas where private gardens are scarce. Projects were prioritized based on the number of residents benefiting and the distance to the nearest public park.

Implementing this grant scheme required an efficient and structured system to manage applications, approvals, and fund allocation within the constraints of the fiscal year. Without an automated solution, the agency could face administrative burdens that could slow down the process, risk inaccuracies in prioritization, and delay funding disbursement. A solution was needed to ensure applications were processed efficiently, transparently, and within the available budget.

The solution

Digitizing grant management for fast processing and fair fund allocation

To meet these requirements, the Danish Housing and Planning Agency implemented the F2 Platform, a best-practice grant management solution designed to streamline the entire grant process, from application submission to final fund disbursement. The system was configured to ensure applications were handled quickly, fairly, and in compliance with the predefined eligibility criteria.

A self-service portal was introduced, ensuring that only eligible applications were submitted and automatically registered into the system. The platform facilitated automated case assessments, prompting applicants for additional information when necessary, leading to timely approvals or rejections. Approved projects were then prioritized based on predefined criteria before final review and allocation.

Successful applicants received notifications and a self-service link to confirm project commencement. To maintain momentum, automated reminders were sent if confirmations were not submitted within five months. Once a project was approved, the payment process was automatically initiated, ensuring prompt disbursement of funds. In cases where a project was canceled, the system automatically adjusted financial reservations in the government's ERP system (Navision), ensuring accuracy and efficiency in grant management.

By implementing the F2 Platform, the Danish Housing and Planning Agency digitized and structured the grant management process, ensuring efficient processing, transparent prioritization, and accurate financial management.

The result

Efficient grant management solution delivered in 12 weeks

The implementation of the F2 Platform significantly enhanced the agency's ability to manage the rooftop garden grant scheme efficiently and within the fiscal year. The digital solution was delivered within 12 weeks, allowing the agency to launch and process applications despite the mid-year start, ensuring residents benefited from increased access to green spaces without delays.

By automating and structuring the application and approval processes, the agency ensured operational efficiency, avoided administrative burdens, and established accurate fund allocation. The System's capability to adjust financial reservations in real-time further contributed to effective budget management, eliminating risks of over- or under-allocation.

By choosing to use the fully digital, automated, and transparent system F2, the Danish Housing and Planning Agency successfully fulfilled its objective of promoting urban greenery, enhancing quality of life, and ensuring the efficient distribution of funds.

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